7 Reasons Why You Should Move To Microsoft 365
The market of productivity software/productivity suite is projected to have a 16.5% CAGR by 2025.
Despite that, most companies still use outdated technology. Studies have found that using obsolete technology could cost businesses more than they save.
Outdated technology could mean losing customers to competitors. A recent survey has revealed that more than 90% of people said their convenience, security, and privacy might be compromised with a company that only invests in outdated technology.
Generally, older software and hardware do not have any security updates and advanced features of their counterparts. The Identity Theft Resource Center recorded 1,579 data breaches in 2017 alone, and it is estimated to skyrocket in the future.
A survey also showed that businesses lose around $1.8 billion per year in low productivity because of obsolete technology in the US.
If you are one of those organizations, do not worry, as it is never too late. It is time to switch to advanced/top-grade productivity suites like Microsoft Office 365.
What is Office 365?
Office 365 is a cloud-based version of Microsoft Office. It contains Word, OneNote, Excel, Outlook, PowerPoint, Publisher, Microsoft Teams, Planner, Yammer, OneDrive, Skype, Exchange, Access, SharePoint, and other applications.
Released in 2001, Office 365 has transformed into one of the major productivity suites for businesses from various niches.
In 2018, more than 155 million companies used Microsoft 365. In 2019, around 500,000 organizations utilized Microsoft Teams.
- Perfect for Those who are Less Tech-Savvy
You are probably afraid of switching to a productivity suite because of a complex procedure. But do not feel that way. Microsoft 365 is easy to navigate, making it ideal for those who are less tech-savvy.
If your team has prior experience to Microsoft Teams, Word, Outlook, Excel, PowerPoint, OneDrive, and OneNote, the transition will not be as overwhelming as you imagine.
More than ease of use, Microsoft 365 is a multi-purpose tool. It provides co-authoring feature developed to allow a team to work in the same document simultaneously and remotely.
Also, it comes with an autosave feature. That means it can save your progress automatically without getting your documents deleted.
- Home to Multiple Workloads
Like Google Workspace (formerly known as G Suite), Microsoft 365 is packed with a vast selection of workloads to transform any work environment into something modern and state-of-the-art.
The Power Platform is one of the popular features in Microsoft 365. It streamlines how an organization runs, operates, or works by allowing every department to create reliable processes and applications without any coding required.
But wait, there’s more! It prides itself on the following:
–Power Automate. As the name indicates, this automates any repetitive business process, including data collections, communication, and decision approvals.
–Power Virtual Agents. Who says introducing chatbots into an organization is stressful? The Power Virtual Agents of Microsoft 365 make it less troublesome and confusing.
- A Versatile Productivity Suite
Today’s competition is more challenging than before. Investing in a multi-purpose productivity suite allows a startup or well-established companies to make business operations run smoothly, level up the quality of services, and stand out from competitors.
While there are many platforms to consider, Microsoft 365 remains a top favorite for most businesses. It allows them to create documents, collaborate with colleagues, conduct video conference meetings, and send messages with a click of a mouse.
Before, businesses needed to jump from database to database to find and access information. Microsoft 365 makes the process effortless. All you have to do is tap Files in Teams to find any necessary documents.
- Applications are Stored and Accessible in One Place
Whether you work in the office or at home, you can access all applications of Microsoft 365 without any trouble.
You can use any device, from Windows PC to smartphones. But be sure you have a strong and reliable internet connection to boost productivity, meet deadlines, avoid delays, and improve the quality of outcomes.
Microsoft 365 also features Teams you should not miss. You can use it to chat, call, or communicate to your colleagues. That’s not all. It will help you collaborate on every content and access Yammer or Power Apps.
- Extra Security Protection
According to Purplesec, around 31% of businesses have experienced cyber-attacks. In 2017, the US recorded a whopping 130 large-scale breaches, and it is estimated to increase by 27% every year.
But there is nothing to be afraid of with Microsoft 365 as the company uses automation and artificial intelligence to protect its valued clients from any cyber threats.
Once registered, you will be given log-in credentials that you can use every time you need to access, create, or retain documents, which prevents data breaches from happening.
Microsoft 365 also features Data Loss Prevention that protects your information against hackers.
- Save Time and Focus on Other Important Aspects of Your Business
A survey conducted by Adobe showed that people usually spend an average of 3.1 hours sending or checking emails per day. For a week, it amounted to around 15.5 hours.
Maximize your time with Microsoft 365. Its Teams, for example, is a perfect tool to send emails and other messages instantly. With a click of a button and a strong internet connection, you can send anything to your colleagues or business partners as if nothing happens.
Microsoft 365 Teams also allows for scheduling/participating in video calls and tagging co-employees.
- Expect and Enjoy High-End Features
Like any other company, Microsoft strives to innovate its existing products and try to launch other technologies. Below are some of the features you can find in some of its platforms:
–Subtitles and Live Captions on PowerPoint. While nothing can beat a real interpreter, PowerPoint subtitles and live captions are indeed an excellent alternative.
–A Variety of Design Ideas. Say bye to dull presentations online or offline with the PowerPoint’s vast selection of design ideas.
–Polls in Outlook, Teams, or Yammer. When looking for ways to determine your clients’ pain points and needs, why don’t you conduct a poll using Teams, Outlook, or Yammer from Microsoft 365? It is intuitive and effective.
So, what are you waiting for? Contact an Office 365 consultant for a seamless and successful transition!